Data Protection and Privacy Statement

By registering for the ECMWF Summer of Weather Code Programme (ESOWC) and agreeing to its terms of use, you are entering into a contract with ECMWF. Your personal data will be collected and processed by ECMWF, as data controller, based upon the following rules:

1. Purpose(s) of the Processing

Your personal data is collected and processed by ECMWF in order to execute the contract between you and ECMWF. All the data will be processed in accordance with the ECMWF Personally Identifiable Information (PII) Protection Policy.

2. Recipients of the Data Processed

The personal data you provide in the registration form will in case of an unsuccessful proposal not be redistributed by any means, nor be used for any other purpose. In case your proposal is successful, the personal data you provide in the registration form will be shared with CommPla S.r.l., via Nino Bixio 25, 56125 Pisa, Italy to organise the submissions via the registration form and Trust-IT Services LTD, 1 Enfield The Town Branch, Enfield, Middlesex, United Kingdom to execute the grant payment on behalf of ECMWF.

In case your proposal will require the use of cloud credits, your personal data you provide in the registration form will be shared with ECMWF, Shinfield Park, Reading, RG2 9AX, United Kingdom or Mercator Ocean International, Parc Technologique du Canal, 8-10 rue Hermes – Batiment C, 31520 Ramonville Saint-Agne, France. ECMWF executes the award of the cloud credits from the European Weather Cloud and Mercator Ocean International executes the award of the cloud credits from the European Union’s Copernicus DIAS reference service WEkEO.

3. Categories of Data Processed

The only personal data collected and further processed is the information you enter yourself in the registration/application form(s). The compulsory fields concern your name and surname, a valid email account and your country of residence.

4. Modalities of the Processing Operation

You will be asked to enter your personal data to an online registration form. The contents of the registration form will be automatically stored in a database.

5. Right of Access, Rectification, Erasure and Portability

You may access a copy of your personal data, as well as rectify and erase any of your data. Deletion of the account will terminate your contract with ECMWF. You also have the right to request to export your personal data to a third party, as appropriate. Any such request, as well as all further personal data related requests should be sent to ECMWF PII Protection Officer, Shinfield Park, Reading, RG2 9AX, United Kingdom (pii-protection-officer@ecmwf.int).

6. Data Retention

The information you provide in order to enter into the contract will be retained for the duration of this contract. Please note that ECMWF will not be in control of personal data which it legally passed on to other data controllers.

7. Concerns and Complaints

ECMWF does not accept any liability with a view to obligations under applicable personally identifiable information legislation for any third-party website which are linked to the ESOWC websites. Please refer to the privacy policy governing each of these websites.

If you have a concern or complaint about the way that your personal data has been or is being processed, please direct it to the ECMWF PII Protection Officer, Shinfield Park, Reading, RG2 9AX, United Kingdom (pii-protection-officer@ecmwf.int).

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